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Above is the link to the Exhibition Artist Agreement google doc. Make a copy and save it with your name, month, and year (e.g. Jane Showman July 2022). Then, you can edit it as needed and share it with VECCArts@gmail.com. Or print off the form, fill it out by hand, and bring it when you drop off your art to 123 S Main Street, Woodstock VA.
Above is a link to sign up to docent the Gallery. As an exhibiting Artist you will receive notifications via email with a link to "signup.com" but if you do not you can easily access the site here. You are asked to docent a minimum of 6 hours per month. We have no limit on maximum hours but all additional hours will be greatly appreciated.
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ARTIST-GALLERY EXHIBITION AGREEMENT DETAILS
VECCA is an all-volunteer non-profit educational organization which, as part of its structure, is engaged in exhibition, display, public distribution, and sale of artwork; and, therefore represents and assists Artists under the terms listed below.
An Artist is a current member of VECCA and willing to exhibit and sell rightfully created and owned 2D and/or 3D artwork listed in an Exhibition Inventory; and, therefore, the parties agree as follows:
Definition of Exhibition Artwork:
Only original artwork is accepted. Framed Photography and Digital Art will be considered original artwork. 2D work must be properly framed or museum wrapped with a wire hanging system. Giclees and prints will not be hung. Print bins owned by VECCA will accommodate no more than six (6) matted and/or shrink-wrapped prints per artist. No individual artist print bins will be allowed. 3D work must include a display form unless supplied by VECCA.
1. Responsibilities: VECCA Exhibition Artist agrees to pay $50 for the 2-month duration and to do sales (docent) work per selected exhibition duration (the hours are guidelines and are changed as needed due to membership levels and/or seasonal needs): One quarter requires a minimum of 6 hours per month. In lieu of docenting the minimum number of hours each month, the Artist may opt to pay $100 for the 2-month duration. Each artist is encouraged to take an active part in the representation, exhibition, and sale of their work as well as representing VECCA in good faith to the public.
2. Scope of Agency: VECCA reserves the right to exhibit, display, and sell exhibition artwork at 123 S Main Street, Woodstock VA 22664 and shall cover only artwork submitted by the Artist while this Agreement is in force. VECCA shall maintain documentation of all artwork exhibited.
3. Exhibition Inventory: Artist exhibits for the full term of this Agreement. Any modifications or additions shall be in writing and signed by both parties. Artist shall be limited to three (3) pieces of 2D artwork and a combination of six (6) prints (for VECCA print bins) or bundled collection of notecards, OR six (6) 3D pieces of artwork (depending on size - extra large 3D pieces will be limited to 3 and smaller items will be limited to twelve (12), at any time during the term of this Agreement. Because of limited floor space and to ensure the safety of the work and viewers, 3D pieces that sit on the floor or on pedestals will be accepted and displayed on a case by case basis. Hanging pieces shall be 'ready to hang' upon delivery with a wire hanger attachment. No other type of hanging system will be accepted. Artist agrees to replace any piece(s) sold during the term of this Agreement; thereby maintaining a consistent Exhibition Inventory as specified above and at the discretion of VECCA. VECCA will not accept artwork 'not for sale' or 'previously sold' under this Agreement. The Artist shall not exhibit or sell any artwork specifically exhibited with VECCA at any other location for the full term of this Agreement.
4. Duration and Termination: This Agreement shall commence upon the date of signing and shall continue in effect for two (2) months (NOV-DEC / JAN-FEB / MAR-APR / MAY-JUN / JUL-AUG / SEP-OCT, which corresponds with VECCA's fiscal year end) to the expiration date being the last day of the last month of the quarter in which this Agreement is made. Either party may terminate this Agreement by giving thirty (30) days written notice. Artwork must be changed out every two (2) months to facilitate sales. A new agreement is only required annually.
5. Exhibition Fee and Commissions: VECCA and Artist agree that the commission shall be 25% on all exhibited artwork along with a $50 per 2 months OR $100 per 2 months without docenting for the duration selected. The two (2) month Exhibition Artist Fee is due in whole at the time of Agreement. VECCA shall sell the exhibited artwork at the retail price specified by the Artist. VECCA will not adjust Artist's retail price for any reason.
6. Payment: VECCA shall pay the Artist all proceeds due to the Artist within ten (10) days of the last day of the month in which the piece of exhibited artwork was sold. Sale of artwork is defined as the negotiation for purchase of a work of art on exhibit and the exchange of consideration therefore.
7. Transportation of Artwork: The Artist shall be solely responsible for delivering the exhibited artwork to VECCA. Upon expiration or termination of the Agreement, Artist shall be solely responsible for picking up any unsold exhibited artwork. The Artist shall be solely responsible for all arrangements and shipping expenses (including, but not limited to, packing and shipping charges, insurance costs, and other handling expenses) that may be necessary throughout the duration of this Agreement. Please note: VECCA will not store nor take responsibility for any boxes and/or packing materials used to deliver exhibited artwork. Those items must be unpacked and removed by the artist.
8. Records: VECCA shall maintain accurate records of exhibited artwork by each Artist. Records will include: (1) For each artwork sold: Title, Sale Price, VECCA Commission, and Money Paid to Artist; and (2) For each artwork unsold: Title and Selling Price. VECCA agrees that the Artist has the right to review Records of their exhibited artwork at the main office of VECCA at any time throughout the duration of this Agreement. VECCA agrees to provide to the Artist, if requested, a complete and final accounting at the expiration or termination of this Agreement. For one-of-a-kind artwork with a retail price of $500 or more, VECCA will furnish the name, mailing address, and telephone number or the client/collector who purchases the artwork, if the client/collector has agreed to share this information.
9. Title/Copyright: Artist warrants and represents that s/he created the artwork and possesses unencumbered title and full copyright to each and all artwork exhibited to VECCA under this Agreement. Artist reserves all title and copyrights to the artwork except as noted in writing to the contrary. VECCA may arrange to have the artwork photographed for catalogues, brochures, advertisements, and other promotional literature. VECCA shall take all steps necessary to ensure that the Artist's copyright in the exhibited artwork is protected under the Artist's name.
10. Insurance: VECCA shall not be responsible for theft, loss, fire, or destruction of any kind to any and all exhibited artwork, storage crates, or other related items (displays, baskets, boxes, etc) however caused throughout the duration of this Agreement.
11. Promotion: VECCA agrees to display the exhibited artwork throughout the duration of this Agreement within the limits of its available space(s) and the commitments for other exhibits which it may have from time to time. VECCA agrees to make all reasonable and good faith efforts to promote, display, and sell exhibited artwork.
12. Abandonment: Artist's agrees that any and all unsold exhibited artwork remaining in VECCA's possession for not less than fourteen (14) days beyond the expiration or termination of this Agreement will be considered abandoned. On the fifteenth (15th) day after expiration or termination of the Agreement, Artist shall have no further rights to abandoned artwork or payment for any abandoned artwork subsequently sold by VECCA. VECCA agrees to treat abandoned artwork as a tax-deductible donation and will submit to the Artist any standard acknowledgement of such donation as deemed appropriate through their normal business practices.
13. Miscellaneous: All modifications, deletions, and/or additions to this Agreement must be in writing and signed by both parties. This Agreement constitutes the entire understanding between the parties hereto.
An Artist is a current member of VECCA and willing to exhibit and sell rightfully created and owned 2D and/or 3D artwork listed in an Exhibition Inventory; and, therefore, the parties agree as follows:
Definition of Exhibition Artwork:
Only original artwork is accepted. Framed Photography and Digital Art will be considered original artwork. 2D work must be properly framed or museum wrapped with a wire hanging system. Giclees and prints will not be hung. Print bins owned by VECCA will accommodate no more than six (6) matted and/or shrink-wrapped prints per artist. No individual artist print bins will be allowed. 3D work must include a display form unless supplied by VECCA.
1. Responsibilities: VECCA Exhibition Artist agrees to pay $50 for the 2-month duration and to do sales (docent) work per selected exhibition duration (the hours are guidelines and are changed as needed due to membership levels and/or seasonal needs): One quarter requires a minimum of 6 hours per month. In lieu of docenting the minimum number of hours each month, the Artist may opt to pay $100 for the 2-month duration. Each artist is encouraged to take an active part in the representation, exhibition, and sale of their work as well as representing VECCA in good faith to the public.
2. Scope of Agency: VECCA reserves the right to exhibit, display, and sell exhibition artwork at 123 S Main Street, Woodstock VA 22664 and shall cover only artwork submitted by the Artist while this Agreement is in force. VECCA shall maintain documentation of all artwork exhibited.
3. Exhibition Inventory: Artist exhibits for the full term of this Agreement. Any modifications or additions shall be in writing and signed by both parties. Artist shall be limited to three (3) pieces of 2D artwork and a combination of six (6) prints (for VECCA print bins) or bundled collection of notecards, OR six (6) 3D pieces of artwork (depending on size - extra large 3D pieces will be limited to 3 and smaller items will be limited to twelve (12), at any time during the term of this Agreement. Because of limited floor space and to ensure the safety of the work and viewers, 3D pieces that sit on the floor or on pedestals will be accepted and displayed on a case by case basis. Hanging pieces shall be 'ready to hang' upon delivery with a wire hanger attachment. No other type of hanging system will be accepted. Artist agrees to replace any piece(s) sold during the term of this Agreement; thereby maintaining a consistent Exhibition Inventory as specified above and at the discretion of VECCA. VECCA will not accept artwork 'not for sale' or 'previously sold' under this Agreement. The Artist shall not exhibit or sell any artwork specifically exhibited with VECCA at any other location for the full term of this Agreement.
4. Duration and Termination: This Agreement shall commence upon the date of signing and shall continue in effect for two (2) months (NOV-DEC / JAN-FEB / MAR-APR / MAY-JUN / JUL-AUG / SEP-OCT, which corresponds with VECCA's fiscal year end) to the expiration date being the last day of the last month of the quarter in which this Agreement is made. Either party may terminate this Agreement by giving thirty (30) days written notice. Artwork must be changed out every two (2) months to facilitate sales. A new agreement is only required annually.
5. Exhibition Fee and Commissions: VECCA and Artist agree that the commission shall be 25% on all exhibited artwork along with a $50 per 2 months OR $100 per 2 months without docenting for the duration selected. The two (2) month Exhibition Artist Fee is due in whole at the time of Agreement. VECCA shall sell the exhibited artwork at the retail price specified by the Artist. VECCA will not adjust Artist's retail price for any reason.
6. Payment: VECCA shall pay the Artist all proceeds due to the Artist within ten (10) days of the last day of the month in which the piece of exhibited artwork was sold. Sale of artwork is defined as the negotiation for purchase of a work of art on exhibit and the exchange of consideration therefore.
7. Transportation of Artwork: The Artist shall be solely responsible for delivering the exhibited artwork to VECCA. Upon expiration or termination of the Agreement, Artist shall be solely responsible for picking up any unsold exhibited artwork. The Artist shall be solely responsible for all arrangements and shipping expenses (including, but not limited to, packing and shipping charges, insurance costs, and other handling expenses) that may be necessary throughout the duration of this Agreement. Please note: VECCA will not store nor take responsibility for any boxes and/or packing materials used to deliver exhibited artwork. Those items must be unpacked and removed by the artist.
8. Records: VECCA shall maintain accurate records of exhibited artwork by each Artist. Records will include: (1) For each artwork sold: Title, Sale Price, VECCA Commission, and Money Paid to Artist; and (2) For each artwork unsold: Title and Selling Price. VECCA agrees that the Artist has the right to review Records of their exhibited artwork at the main office of VECCA at any time throughout the duration of this Agreement. VECCA agrees to provide to the Artist, if requested, a complete and final accounting at the expiration or termination of this Agreement. For one-of-a-kind artwork with a retail price of $500 or more, VECCA will furnish the name, mailing address, and telephone number or the client/collector who purchases the artwork, if the client/collector has agreed to share this information.
9. Title/Copyright: Artist warrants and represents that s/he created the artwork and possesses unencumbered title and full copyright to each and all artwork exhibited to VECCA under this Agreement. Artist reserves all title and copyrights to the artwork except as noted in writing to the contrary. VECCA may arrange to have the artwork photographed for catalogues, brochures, advertisements, and other promotional literature. VECCA shall take all steps necessary to ensure that the Artist's copyright in the exhibited artwork is protected under the Artist's name.
10. Insurance: VECCA shall not be responsible for theft, loss, fire, or destruction of any kind to any and all exhibited artwork, storage crates, or other related items (displays, baskets, boxes, etc) however caused throughout the duration of this Agreement.
11. Promotion: VECCA agrees to display the exhibited artwork throughout the duration of this Agreement within the limits of its available space(s) and the commitments for other exhibits which it may have from time to time. VECCA agrees to make all reasonable and good faith efforts to promote, display, and sell exhibited artwork.
12. Abandonment: Artist's agrees that any and all unsold exhibited artwork remaining in VECCA's possession for not less than fourteen (14) days beyond the expiration or termination of this Agreement will be considered abandoned. On the fifteenth (15th) day after expiration or termination of the Agreement, Artist shall have no further rights to abandoned artwork or payment for any abandoned artwork subsequently sold by VECCA. VECCA agrees to treat abandoned artwork as a tax-deductible donation and will submit to the Artist any standard acknowledgement of such donation as deemed appropriate through their normal business practices.
13. Miscellaneous: All modifications, deletions, and/or additions to this Agreement must be in writing and signed by both parties. This Agreement constitutes the entire understanding between the parties hereto.